IPSAS Accounting System
A practical guide to the IPSAS-compliant accounting workflow for schools and public institutions.
Last updated 2/11/2026
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Overview
The IPSAS Accounting System is designed for public sector institutions (schools, colleges, and government entities). It supports compliant budgeting, cashbook operations, receivables, payables, and audit trails.
Core Modules
- General Ledger (chart of accounts, journals, and reporting)
- Receivables (student billing, receipts, and allocations)
- Payables (supplier bills and payments)
- Bank & Cashbook (bank statements, reconciliations)
- Fixed Assets (register, depreciation, disposals)
- Budgeting (planning-only phase; no postings)
- Audit & Approvals (workflow approvals and audit trail)
Typical Workflow
1) Setup
Define the organisation, fiscal year/periods, chart of accounts, funds, and cost centres.
2) Receivables
Create student/customer records → raise invoices → apply receipts → review aging.
3) Payables
Create supplier bills → approvals → payments → track outstanding balances.
4) Cashbook & Bank
Import statements → match receipts/payments → reconcile.
5) Reports
Trial Balance, Income & Expenditure, Balance Sheet, and audit reports.
Roles & Permissions
- Admin: full access, configuration, approvals
- Bursar/Accountant: transactional processing + reports
- Clerk: capture-only tasks
- Auditor: read-only + audit trail
Security & Audit
All postings are logged with timestamps, users, and approvals. The audit module provides an immutable trail for compliance reviews.
Support
Use the floating assistant on this page for read-only guidance. For changes, contact iThink Systems support.